Community Smiles Dental Programs

Careers

Join our team and help bring healthy smiles to our community

We are always interested in meeting individuals who want to learn more about our mission and how to join our team. Contact Elizabeth Sheehan, Director of Operations, at esheehan@communitysmiles.org to learn more.

Development Database Coordinator

Status:Regular, Part-time (20 hours per week)
Read more
Reports to:

Director of Development

Status:

Regular, Part-time (20 hours per week)

Job Summary:

Community Smiles Dental (CSD) is seeking a detail-driven, team-oriented and reliable Development Database Coordinator to join our team and support our development and marketing efforts. Our Development Database Coordinator plays an important role in supporting our growing fund development efforts by supporting database entry and donor relationship management workflows. Community Smiles Dental (formerly the Waukesha County Community Dental Clinic) was established in 2008 as a full time, non-profit clinic serving low-income children, special needs patients, pregnant women and medically-fragile adults with crucial dental care services. The organization opened a second clinic in 2018 and is expanding its regional impact throughout Waukesha, Milwaukee, Ozaukee, and Washington Counties. Roughly 60% of our operations are reliant on community donations. Ongoing fundraising, marketing and community engagement are key to our success and continued impact. This is an exciting position intended to support our growth specific to these areas.

Duties & Responsibilities

Duties & Responsibilities

  • Supports the mission, vision and core values of Community Smiles Dental by supporting our fund development efforts through timely and accurate donor data entry and database management.
  • Collaborates with the CSD development team to ensure accurate and timely tracking of fund development revenue, donor relationships and meetings, and donor contact information.
  • Understands and is able to comply with all employment policies and procedures defined by Community Smiles Dental.
  • Performs duties and responsibilities under the following major responsibility areas: Database and Donation Management, Event Database Management, Annual Fund and Donor Research Support.
    • Database & Donation Management: manages all donor and contact database systems relative to fund development, marketing and external communication including, but not limited to: .
      • Donation entry and tracking, including online and in-kind donations
      • Donor acknowledgement letters/emails
      • Donor contact, mailing and email lists
      • Data analytics, reports and systems integration efforts
      • Annual audit required donation records and reports in accordance with CSD financial protocols
      • Database Systems Include: DonorPerfect, GiveSmart, and Constant Contact
    • Event Database Management:
      • Provides the above data entry to our online giving platform for events, GiveSmart
      • Process and receipt all event donations and ticket sales
      • Assist with input of event website text and images, as well as online giving forms used with our GiveSmart event platform.
      • Enter details for all event auction items sold via the online platform.
      • Generate reports on event analytics and results.
    • Annual Fund:
      • Provide administrative support to our annual fund process including, but not limited to generating the mailing list, printing appeal letters, coordinating any assigned personalization to the appeals, tracking results and analytics, and managing memorial and honorarium donation campaigns
    • Donor Research Support:
      • Conducts donor prospect internet and directory research as directed by the Director of Development.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions for the position.

Minimum Requirements

  • Completion of high school degree or equivalent.
  • One year experience working within database management software
  • Experience with Microsoft Office Suite and Google Suite, especially Microsoft Word and Excel.
  • Compliance with CSD’s COVID-19 Vaccine or Weekly Testing policy.

Preferred Requirements

  • Completion of technical college certificate or associate degree in written communication, customer service specialist, office technology assistant, or related field of study.
  • Prior experience working with related non-profit development software; experience with DonorPerfect, GiveSmart, and/or Constant Contact is preferred.
  • Prior experience working or volunteering for non-profit fundraising events.
  • Prior experience in annual appeal funds and donor prospect research.

Other Knowledge, Skills and Abilities

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental.
  • Effective oral and written communication skills.
  • Ability to work independently with minimal supervision and instruction.
  • Ability to use interpersonal skills including professionalism, logical reasoning and decision making when interacting with others.
  • Ability to contribute to the priorities and needs of the team.
  • Ability to follow instructions and office protocols.
  • Ability to meet the work hours and schedules of the position.

Physical and Mental Demands

  • Ability to work wearing a mask for extended periods of the work day.
  • Ability to work with and frequently look at computer monitors throughout the day.
  • Ability to sit for prolonged periods of time.
  • Ability to work in close proximity with other team members.
  • Ability to use hands and wrists continuously to accomplish small motor skills.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

To apply, complete application and email cover letter and resume to

Elizabeth Sheehan, Director of Operations at esheehan@communitysmiles.org.

CSD reserves the right to revise or change job duties and responsibilities as the business need arises.

Dentist

Status:Full-time and Part-time positions available, Permanent
Read more
Reports to:

Clinical Manager

Status:

Full-time and Part-time positions available, Permanent

Job Summary:

Community Smiles Dental (CSD) is seeking an energetic and compassionate team-oriented dentist to join our team and support our Waukesha and Menomonee Falls locations. Our dentists play an important role in patient care: they primarily work collaboratively with our dental assistants to provide compassionate and high quality dental care to all of our patients. Our dentists are an integral part of our clinic team helping lead our team to provide the most treatment we can within our daily schedule and working as a team to do it!

Duties & Responsibilities

  • Supports mission, vision and core values of Community Smiles Dental emphasizing patient education and early prevention through clinical work.
  • Maintains strong and positive working and interpersonal relationships with all employed at Community Smiles Dental including interns, externs and volunteers.
  • Understands and is able to comply with all employment policies and procedures defined by Community Smiles Dental.
  • Performs duties and responsibilities under the following major responsibility areas: leadership and patient care.
  • Leadership responsibilities include:
    • Acts as a role model for clinic team in exhibiting our core values with patients and other team members throughout the clinic day and setting the pace for our team.
    • Works collaboratively with all CSD dentists and hygienists to appropriately treatment plan and provide care for our patient population.
    • Is an active coach/mentor for all of our dental assistants, working with the Clinical Manager to help develop and train our dental assistants. ○ Uses network of dental professionals and motivates others who may share the same desire to be a part of our mission at CSD to join our team.
    • Complies with all applicable federal, state, local and organization rules, regulations, protocols and procedures governing the practice of dentistry and the clinical provision of dental care.
    • Adheres to and coaches others to follow personnel policies, workplace safety guidelines and confidentiality rules to reduce risk and liability.
  • Patient Care responsibilities include:
    • Understands role as a member of our dentist team to positively impact CSD’s standard of care for our patient populations.
    • Exemplifies excellent patient care skills by compassionately caring for and treating patients of diverse backgrounds who also have diverse medical and dental needs.
    • Records patient-dentist interactions as they occur in the patient’s electronic dental record to ensure that records accurately and completely reflect the nature of the interaction, the condition of the patient and the care or treatment provided.
    • Effectively communicates with patients and their parents/guardians to educate them on how to practice good oral hygiene and prevent future decay.
    • Maximizes productivity and earned revenue potential by prioritizing providing treatment to patients when a missed appointment occurs or the opportunity presents itself.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions for the position.

 

Minimum Requirements

  • DDS or DMD degree from an accredited dental school.
  • Unrestricted license to practice general dentistry in the state of Wisconsin.
  • Must not be excluded from participation in federal healthcare programs.
  • Current CPR (BLS) from the American Heart Association or Red Cross and the ability to recertify/renew on a biannual basis.
  • Current DEA license from the U.S. Department of Justice Drug Enforcement Agency and the ability to recertify/renew every 3 years.
  • Ability to maintain continuing education (CE) requirements as outlined by the Wisconsin Dental Examining Board and the Department of Safety and Professional Services.
  • Compliance with CSD’s COVID-19 Vaccine or Weekly Testing policy.

 

Preferred Requirements

  • Completion of a general practice residency program.
  • At least one year of experience practicing dentistry.
  • At least one year of experience in a related, community-based or nonprofit dental clinic using public dental health principles and practices.
  • Proficient in Dentrix or comparable dental electronic health record system and Google Office Suite.
  • Ability to effectively communicate orally in Spanish with patients and families including the use of dental terminology.
  • Prior experience with treating children and patients with special health care needs; however, not necessarily a pediatric specialist.
  • Wisconsin Medicaid and HMO credentialed provider (credentialing can be completed by CSD Director of Operations).

 

Other Knowledge, Skills, and Abilities

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental.
  • Effective oral and written communication skills.
  • Ability to work with diverse populations.
  • Ability to work independently with minimal supervision and instruction.
  • Ability to contribute to the priorities and needs of the team.
  • Ability to maintain confidentiality in regards to patient sensitive and protected information.
  • Ability to follow safety protocols including infection control standards.
  • Ability to effectively prioritize and multi-task throughout the day.
  • Ability to meet the work hours and schedules of the position.

 

Physical and Mental Demands

  • Ability to work wearing multiple layers of PPE for extended periods of the work day.
  • Ability to work with a computer and frequently look at computer monitors throughout the day.
  • Ability to sit and/or stand for long periods throughout the clinic day.
  • Ability to occasionally lift and/or slide 10-20lbs at a time.
  • Ability to work in an environment with frequent moderate to high noise levels.
  • Ability to work in close proximity with other team members and patients.
  • Ability to effectively respond to varying situations using logical reasoning and decision making throughout the clinic day.
  • Ability to perform repetitive hand and wrist motions to accomplish small motor skills.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Dental Assistant

Status: Full-time/Part-time, Permanent
Read more
Reports to:

Clinical Manager

Status:

Full-time/Part-time, Permanent

Job Summary:

Community Smiles Dental (CSD) is seeking an energetic and compassionate team-oriented dental assistant to join our team and support our Waukesha and Menomonee Falls locations. Our dental assistants play an important role in patient care: they primarily assist our dentists chairside and provide professional and compassionate care to our patients. Our dental assistants are an integral part of our clinical team: they work collaboratively to ensure that our team stays on time throughout the day and that from chairside to room turnover to sterilization we are set up for success as a team.

Duties & Responsibilities

Major Responsibility Areas

  • Supports mission, vision and core values of Community Smiles Dental emphasizing high quality and compassionate patient care through working as a team with other dental assistants and our team of dentists. 
  • Maintains strong and positive working and interpersonal relationships with all employed at Community Smiles Dental including interns, externs and volunteers. 
  • Understands and is able to comply with all employment policies and procedures defined by Community Smiles Dental. 
  • Performs duties and responsibilities under the following major responsibility areas: chairside assisting, patient care, infection control and daily operations.
  • Patient care and chairside assisting responsibilities include:
    • Models “Tell Show Do” at every appointment with patients to educate them about their oral healthcare.
    • Assists multiple dentists with chairside treatment of CSD patients including children, pregnant women, patients with special health care needs, and adults.
    • Can proficiently set up rooms for all procedures within our scope of service and assist dentists with those procedures. 
    • Works with a sense of urgency to ensure rooms are set up and taken down in a timely fashion, patient appointments occur according to schedule and all patient notes are completed before seating the next patient. 
    • Takes diagnostic radiographs following CSD Radiology Protocol. 
    • Accurately charts conditions of decay and disease for diagnosis and treatment by dentist.
    • Delivers thorough and easy to understand post-operative instructions to patients and patients’ parents/guardians at the end of each appointment including medications and referrals for specialty care.
    • Facilitates pre-authorizations, adult treatment contracts and referrals for specialty care in collaboration with clinical manager and dentist.
    • Partners with patient care coordinators to help ensure future appointments are set up and scheduled accurately. 
  • Infection control responsibilities include: 
    • Assist in compliance with policies and procedures relative to infection control, exposure control, safety, and HIPAA issues.
    • Supports clinical cleanliness and infection control through thorough room turnover and following manufacturer guidelines as they relate to proper instrument sterilization.
    • Follows clinic guidelines in terms of PPE usage to protect self and others from infectious diseases. 
  • Daily operations responsibilities include: 
    • Arriving at 7:30am to set up first operatories, sterilization and ensure prepared for morning huddle at 7:50am. 
    • Working collaboratively as a team with CSD dentists, hygienists and other dental assistants to ensure all patients are seen on time and in between, infection control routines are followed in regards to room turnover and sterilization. 
    • Ensures that rooms are properly stocked and organized, dental materials and supplies are organized and put away and contributes to an organized sterilization and lab ensuring all instruments and handpieces are properly put away. 
    • Ensures that rooms are properly shut down and sterilization is cleaned up at the end of the clinic day and that patient schedules for the following day are prepped and ready for huddle. 

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions for the position. 

Minimum Requirements

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental. 
  • Completion of high school diploma or equivalent.
  • Completion of a technical college certificate in dental assisting. 
  • Ability to work or use Microsoft Office suite, Google Suite and electronic dental health records software.
  • Compliance with CSD’s COVID-19 Vaccine or Weekly Testing policy. 

Preferred Requirements 

  • At least one year of experience working as a dental assistant. 
  • Prior experience in a community-based or nonprofit sector organization. 
  • Proficient in Dentrix or comparable dental electronic health record system and 
  • Familiar with navigating in the Google Office Suite.
  • Bilingual-English/Spanish to effectively communicate orally in Spanish with patients and families including the use of dental terminology. 

Other Knowledge, Skills and Abilities

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental. 
  • Effective oral and written communication skills.
  • Ability to work with diverse populations.
  • Ability to work independently with minimal supervision and instruction. 
  • Ability to contribute to the priorities and needs of the team. 
  • Ability to maintain confidentiality in regards to patient sensitive and protected information.
  • Ability to follow safety protocols including infection control standards. 
  • Ability to effectively prioritize and multi-task throughout the day. 
  • Ability to meet the work hours and schedules of the position. 

Physical and Mental Demands 

  • Ability to work wearing multiple layers of PPE for extended periods of the work day. 
  • Ability to work with a computer and frequently look at computer monitors throughout the day. 
  • Ability to sit and/or stand for long periods throughout the clinic day. 
  • Ability to occasionally lift and/or slide 10-20lbs at a time.
  • Ability to work in an environment with frequent moderate to high noise levels. 
  • Ability to work in close proximity with other team members and patients. 
  • Ability to effectively respond to varying situations using logical reasoning and decision making throughout the clinic day.
  • Ability to perform repetitive hand and wrist motions to accomplish small motor skills. 

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

To apply, complete application and email cover letter and resume to 

Elizabeth Sheehan, Director of Operations at esheehan@communitysmiles.org. 

CSD reserves the right to revise or change job duties and responsibilities as the business need arises.

Patient Care Coordinator

Status:Full-time/Part-time, Permanent
Read more
Reports to:

Clinical Manager

Status:

Full-time/Part-time, Permanent

Job Summary:

Community Smiles Dental (CSD) is seeking an energetic and compassionate team-oriented patient care coordinator to join our team and support our Waukesha and Menomonee Falls locations. Our patient care coordinators play an important role in patient care: they primarily handle all checking in and checking out of our patients before and after appointments in addition to many behind-the-scenes administrative activities including checking patient insurance, patient case coordination, confirming appointments and sending correspondence to referring offices. Our patient care coordinators are an integral part of our patient care team: they are the first impression our patients receive when they arrive and they are also the last impression our patients experience when they leave our clinics!

Duties & Responsibilities

Major Responsibility Areas

  • Supports mission, vision and core values of Community Smiles Dental emphasizing high quality and compassionate patient care through working as a team with other patient care coordinators and our clinical team. 
  • Maintains strong and positive working and interpersonal relationships with all employed at Community Smiles Dental including interns, externs and volunteers. 
  • Understands and is able to comply with all employment policies and procedures defined by Community Smiles Dental. 
  • Performs duties and responsibilities under the following major responsibility areas: administrative tasks,  patient care, and daily operations. 
  • Administrative duties include:
    • Staffs the front desk including ensuring the waiting room is picked up, sanitized and ready for patients each morning when we open.  
    • Prioritizes answering inquiries over the phone and in person with exceptional customer services skills. 
    • Checks voicemails, returns phone calls and deletes old messages. 
    • Checks email and responds to electronic faxes, referrals, and correspondence from other offices. 
    • Scans patient paperwork accurately into their Document Center and shreds or files based on type of paperwork. 
  • Patient care responsibilities include: 
    • Reviews patient insurance coverage in the ForwardHealth portal and maintains updated patient insurance information in the patient’s Family File.
    • Confirms patient appointments according to clinic guidelines. 
    • Checks in patients for their appointments, updating necessary paperwork for their file, and ensures the schedule is updated when they are marked “ready” for their appointment. 
    • Checks out patients ensuring that they have their 6 month recare appointment scheduled and any restorative care appointments scheduled as needed. 
    • Manages patient appointments in the schedule on a daily basis to ensure each provider’s schedule is full and confirmed, works ahead to identify and proactively fill the schedule as needed from the waitlist and/or ASAP list. 
    • Works in collaboration with the Clinical Manager to ensure patient related correspondence is electronically filed where it needs to be in a patient Document Center or emailed/faxed to another office. 
    • Reviews patient’s Document Center and prepares for the next day’s schedule.
    • Follows clinic guidelines in terms of PPE usage to protect self and others from infectious diseases. 
  • Daily operations responsibilities include: 
    • Arrives at 7:30am to open up the front office for the day.
    • Works collaboratively as a team with CSD dentists, hygienists, dental assistants and other patient care coordinators to ensure all patients are seen on time and patient needs are prioritized throughout the day. 
    • Ensures that the waiting room and front desk area are clean, organized and sanitized throughout the day. 
    • Closes down the front office and waiting room once all patients and families have left for the afternoon. 

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions for the position. 

Minimum Requirements

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental. 
  • Completion of high school diploma or equivalent.
  • Ability to work or use Microsoft Office suite, Google Suite and electronic dental health records software.
  • Compliance with CSD’s COVID-19 Vaccine or Weekly Testing policy. 

Preferred Requirements 

  • Post secondary education is preferred. 
  • At least one year of experience working as a patient care coordinator. 
  • Prior experience in a community-based or nonprofit sector organization. 
  • Proficient in Dentrix or comparable dental electronic health record system and 
  • Familiar with navigating in the Google Office Suite.
  • Bilingual-English/Spanish to effectively communicate orally in Spanish with patients and families including the use of dental terminology. 

Other Knowledge, Skills and Abilities

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental. 
  • Effective oral and written communication skills.
  • Ability to work with diverse populations.
  • Ability to work independently with minimal supervision and instruction. 
  • Ability to contribute to the priorities and needs of the team. 
  • Ability to maintain confidentiality in regards to patient sensitive and protected information.
  • Ability to follow safety protocols including infection control standards. 
  • Ability to effectively prioritize and multi-task throughout the day. 
  • Ability to meet the work hours and schedules of the position. 

Physical and Mental Demands 

  • Ability to work wearing a mask for extended periods of the work day. 
  • Ability to work with a computer and frequently look at computer monitors throughout the day. 
  • Ability to sit and/or stand for long periods throughout the clinic day. 
  • Ability to occasionally lift and/or slide 10-20lbs at a time.
  • Ability to work in an environment with frequent moderate to high noise levels. 
  • Ability to work in close proximity with other team members and patients. 
  • Ability to effectively respond to varying situations using logical reasoning and decision making throughout the clinic day.
  • Ability to perform repetitive hand and wrist motions to accomplish small motor skills. 

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

To apply, complete application and email cover letter and resume to 

Elizabeth Sheehan, Director of Operations at esheehan@communitysmiles.org. 

CSD reserves the right to revise or change job duties and responsibilities as the business need arises.

Dental Hygienist

Status:Part-time on Fridays only, Permanent
Read more
Reports to:

Clinical Manager

Status:

Part-time on Fridays only, Permanent

Job Summary:

Community Smiles Dental (CSD) is seeking an energetic and compassionate team-oriented dental hygienist to join our team and support our Menomonee Falls location. Our dental hygienists play an important role in patient care: they primarily provide preventative oral hygiene instruction during prophylaxis appointments helping our patients understand the current state of their oral health and how they can take steps to improve it. Our dental hygienists are an integral part of our clinical team ensuring that by collaborating with our dentists, we become the dental home for our patients.

Duties & Responsibilities

Major Responsibility Areas

  • Supports mission, vision and core values of Community Smiles Dental emphasizing early intervention and prevention through clinical work and patient care.
  • Maintains strong and positive working and interpersonal relationships with all employed at Community Smiles Dental including interns, externs and volunteers.
  • Understands and is able to comply with all employment policies and procedures defined by Community Smiles Dental.
  • Performs duties and responsibilities under the following major responsibility areas: patient care, infection control and daily operations.
  • Patient Care responsibilities include:
    • Models “Tell Show Do” at each appointment to help build trust with patients.
    • Teaches patients and patients’ parents/guardians how to practice good oral hygiene at home and in between prophylaxis appointments.
    • Records patient-hygienist interactions as they occur in the patient’s electronic dental record so that the dental record accurately and completely reflects the nature of the interaction, the condition of the patient and the care or treatment provided.
    • Provide clinical oral hygiene services including dental prophylaxis, scaling, sealant application, fluoride application, periodontal screening and administering local anesthetic consistent with accepted professional practices and standards and in compliance with applicable state law and clinical protocols.
    • Exemplifies excellent patient care skills, including the ability to compassionately care for and treat patients of diverse backgrounds who also have diverse medical and dental needs.
    • Take and develop dental radiographs in accordance with CSD’s Standard Radiograph protocol.
    • Integration of appropriate patient dental hygiene care with CSD dentists and other healthcare professionals involved in the patient’s health care management.
    • Works with a sense of urgency to ensure room is set up and taken down in a timely fashion, patients appointments occur according to schedule and all patient notes are completed before seating the next patient.
    • Uses feedback given from Clinical Manager and Director of Operations in order to meet clinic production goals.
    • Maximizes down time to support clinic operations such as sterilization, instrument sharpening and general supply organization.
    • Perform independent procedures in accordance with state regulations and law in settings such as an in-school sealant program and/or medical dental integration facility.
  • Workplace safety/Infection control responsibilities include:
    • Complies with all applicable federal, state, local and organization rules, regulations, protocols and procedures governing the practice of dental hygiene and the clinical provision of dental care.
    • Adheres to following personnel policies, workplace safety guidelines and confidentiality rules to reduce risk and liability.
    • Supports clinical cleanliness and infection control through thorough room turnover and following manufacturer guidelines as they relate to proper instrument sterilization.
    • Follows clinic guidelines in terms of PPE usage to protect self and others from infectious diseases.
  • Daily operations responsibilities include:
    • Arriving at 7:40am to set up first operatories, prepare patient schedule and ensure prepared for morning huddle at 7:50am.
    • Working collaboratively as a team with CSD dentists and dental assistants to ensure all patients are seen on time and in between, infection control routines are followed in regards to room turnover and sterilization.
    • Ensures that rooms are properly stocked and organized, dental supplies are organized and put away and contributes to an organized sterilization and lab ensuring all instruments and handpieces are properly put away.
    • Ensures that rooms are properly shut down and that patient schedules for the following day are prepped and ready for huddle

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions for the position.

 

Minimum Requirements

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental.
  • Completion of dental hygiene education from an accredited technical college or completion of a four year bachelor’s degree in dental hygiene.
  • Unrestricted license to practice dental hygiene in the state of Wisconsin.
  • Must not be excluded from participation in federal healthcare programs.
  • Current CPR (BLS) from the American Heart Association or Red Cross and the ability to recertify/renew on a biannual basis.
  • Ability to maintain continuing education (CE) requirements as outlined by the Wisconsin Dental Examining Board and the Department of Safety and Professional Services.
  • Compliance with CSD’s COVID-19 Vaccine or Weekly Testing policy.

 

Preferred Requirements

  • At least one year of experience practicing dental hygiene.
  • At least one year of experience in a related, community-based or nonprofit dental clinic using public dental health principles and practices.
  • Proficient in Dentrix or comparable dental electronic health record system and Google Office Suite.
  • Ability to effectively communicate orally in Spanish with patients and families including the use of dental terminology.
  • Prior experience with treating children and patients with special health care needs.

 

Other Knowledge, Skills and Abilities

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental.
  • Effective oral and written communication skills.
  • Ability to work with diverse populations.
  • Ability to work independently with minimal supervision and instruction.
  • Ability to contribute to the priorities and needs of the team.
  • Ability to maintain confidentiality in regards to patient sensitive and protected information.
  • Ability to follow safety protocols including infection control standards.
  • Ability to effectively prioritize and multi-task throughout the day.
  • Ability to meet the work hours and schedules of the position.
  • Wisconsin Medicaid and HMO credentialed provider (credentialing can be completed by CSD Director of Operations).

 

Physical and Mental Demands

  • Ability to work wearing multiple layers of PPE for extended periods of the work day.
  • Ability to work with a computer and frequently look at computer monitors throughout the day.
  • Ability to sit and/or stand for long periods throughout the clinic day.
  • Ability to occasionally lift and/or slide 10-20lbs at a time.
  • Ability to work in an environment with frequent moderate to high noise levels.
  • Ability to work in close proximity with other team members and patients.
  • Ability to effectively respond to varying situations using logical reasoning and decision making throughout the clinic day.
  • Ability to perform repetitive hand and wrist motions to accomplish small motor skills.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Program and Outreach Coordinator

Status:Full-time, Permanent
Read more
Reports to:

Director of Operations

Status:

Full-time, Permanent

Job Summary:

Community Smiles Dental (CSD) is seeking an energetic and compassionate team-oriented Program and Outreach Coordinator to join our team and support our organization. Our Program and Outreach Coordinator will play an important role in patient care: they primarily manage our clinical programs and are an integral part of our team ensuring that our outreach and external programs help connect patients to a dental home at either one of our clinic locations!

Duties & Responsibilities

Essential Duties and Responsibilities:

  • Supports mission, vision and core values of Community Smiles Dental by prioritizing patient care through coordination of patient programs.
  • Maintains strong and positive working and interpersonal relationships with all employed at Community Smiles Dental including interns, externs and volunteers.
  • Understands and is able to comply with all employment policies and procedures defined by Community Smiles Dental.
  • Provides specialized administrative support in the development, implementation and execution of patient programs and outreach efforts.
  • Coordinates and represents Community Smiles Dental in patient-facing outreach efforts and relationships in partnership with Clinical Managers and Development and Marketing teams. (IE schools, public health departments, health fairs, food pantries, social service agencies)
  • Coordinates special program events in collaboration with Clinical Managers and community partners. (IE HeadStart screenings, Give Kids a Smile, Seal-A-Smile, etc).
  • Oversees patient data collection, entry and analysis to ensure accuracy and timeliness with grant cycle deadlines and in support of program objectives.
  • Directs program data and interprets outcomes through oversight and management of program impact numbers, procedure results and surveys from patients.
  • Performs specialized activities of a programmatic nature to track reimbursement and expenses related to outreach programs and events.
  • Coordinates and onboards pre-dental volunteers interested in volunteering at our clinics in collaboration with Clinical Managers.


An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions for the position.


Minimum Qualifications

  • Ability to understand, demonstrate and support the mission, vision and core values of Community Smiles Dental.
  • Bachelor’s Degree in public health, nonprofit management or other related field
  • 1-3 years of previous non-profit program management experience
  • 1-3 years of knowledge/usage of Google Suite and Microsoft Office including technical skills to create and format Microsoft Excel/Google Sheet documents.

 

Desired Qualifications

  • Prior experience in a related, community-based or nonprofit program coordinator role.
  • Ability to effectively communicate orally in Spanish with patients and families including the use of dental terminology.
  • 1-3 years of Dentrix experience.

 

Other Knowledge, Skills and Abilities

  • Effective oral and written communication skills necessary to communicate with patients and other team members.
  • Ability to work with diverse populations
  • Ability to work independently and as part of a team.
  • Ability to maintain confidentiality in regards to patient sensitive information.
  • Ability to follow safety protocols including infection control standards.
  • Ability to effectively prioritize tasks throughout the clinic day.

 

Physical and Mental Demands

  • Ability to frequently look at computer monitors throughout the day.
  • Ability to sit and/or stand for long periods throughout the clinic day.
  • Ability to occasionally lift and/or slide 10-20lbs at a time.
  • Ability to effectively respond to varying situations using logical reasoning and decision making throughout the clinic day.
  • Ability to perform repetitive hand and wrist motions to accomplish small motor skills.

 

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

To apply, complete application and email cover letter and resume to

Elizabeth Sheehan, Director of Operations at esheehan@communitysmiles.org.

CSD reserves the right to revise or change job duties and responsibilities as the business need arises.

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